(406) 248-6178 Montana • Wyoming • Idaho • North Dakota  

Payroll

payrollWe started our services in 1998, when a member of Associated Employers had an immediate need with the processing of their payroll. That member started our services and remains with us today as well as dozens of other members. We continue to develop our services to provide our member clients quality, accurate and efficient services.

We process payrolls for member clients with a couple of employees to those larger employers with over 450 employees. Our member clients range from all industries such as ranching, medical, retail & service and nonprofits. We process for multiple locations and states and assist our members in maintaining compliance in addition to payroll processing.

What We Offer

  1. A personal and local service.
  2. Technical assistance from a Certified Payroll Professional.
  3. Reporting of New Hires to the state.
  4. Provide a secure web-based timekeeping system and HR databank for all employees.
  5. Process payroll based on your scheduled pay dates.
  6. Process unscheduled or emergency payroll items.
  7. Track paid time off for employees.
  8. Facilitate Direct Deposit transactions.
  9. Check printing and envelope stuffing.
  10. Deposit required federal and state payments.
  11. Preparation of Quarterly and Annual Tax Forms.
  12. Preparation of payroll related payments and customized reports.
  13. Assist with compliance to IRS and state regulations, federal and state wage and hour law and best practices.

Basic Services

Basic Payroll Fee

  1. Federal Deposits
  2. State Deposits
  3. Payroll Register
  4. Checks and/or Direct Deposit Stubs
  5. Check and/or Direct Deposit Registers
  6. Withholding Report

Quarterly/Annual Payroll Fee

  1. Preparation of Form 941/943
  2. Preparation of Schedule B for Accelerated Depositors
  3. State Unemployment payments and Reports
  4. Federal Unemployment payments and Form 940
  5. Workers Compensation for states that are monopolistic (example, Wyoming)
  6. State Withholding Reconciliation and/or Reports
  7. Preparation of Form W2’s and W3

Optional Services

  • General Ledger Report/Interface
  • Track Paid Leave
  • Facilitate Direct Deposit Transactions
  • Envelope Stuffing & Mailing
  • ID Badges
  • Payroll Related Payment & Report Services
  • Workers Compensation
  • Child Support/Garnishment/Levy
  • Employer Sponsored Retirement Plans
  • Employer Sponsored Wellness Benefits

Making the Transition

The thought of making major changes to your current payroll processing can seem overwhelming…but…we work very hard to make the transition to our payroll services very easy for you.

Although the best time to make the transition is at the end of a quarter or year, we can make the transition anytime with only a couple of weeks notice. We work to be the extension of you in this process by requesting a few items up front and then we take it from there.

What we generally request to get started

  • Company name, address and identification number from IRS
  • Company name, address and identification number from state
  • Voided check to order check stock and initiate direct deposit setup
  • We provide a spreadsheet for you to fill out employee detail for setup or we can also pull data from your current system to upload to ours
  • If you are a new business, we help to correspond with the IRS and state for registration

We can develop a more accurate and detailed cost analysis for you so that you can see the specific costs of this valuable service.

Please contact Tracy at 406.248.6178 or Tracy@aehr.org to get more details.